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Purchasing Administrator

Location:
Global HQ, Sayers Common, UK Based
Department:
Assets
Function:
To assist the Purchasing department with the review and purchase of inventory to meet business requirements. Liaise with suppliers and deliver a high-quality service level, ensuring on time deliveries. Develop Avtrade/Supplier relationships. Hours of work are based on a 37.5 Hour a week, between the hours of 07:00 and 19:00, Monday to Friday. 
Responsibilities:
  • Assist in sourcing inventory to quality and industry approved standards
  • Obtain vendor quotes and input data onto system database
  • To support Purchasing Executives to utilise Avtrade Pooling solutions, maintaining
  • optimum inventory levels to support Avtrade business
  • Assist in negotiations with Suppliers to obtain best price, terms and warranty
  • Issue purchase orders on behalf of Avtrade
  • Expedite open orders to achieve delivery requirements
  • Develop Avtrade/Supplier relationships
  • Attend supplier meetings including occasional travel to supplier sites
  • Support with obtaining warranty return approvals from suppliers
  • Produce data reports, help to monitor departmental KPI’s
  • Assist Purchasing Team Leader to undertake other duties /projects as required
  • Adhere to Avtrade processes and procedures
  • Understand and adhere to Export Control regulations where relevant
Requirements:
  • Previous experience working in an administrative role within an office environment desirable
  • Knowledge of aircraft components advantageous but not essential
  • Professional, confident and courteous phone manner
  • Excellent communicator at all levels, good at building relationships
  • Capability to use initiative, aptitude to recognise and respond to problems  
  • Good organisational and time management skills
  • Numerate, accurate with the ability to meet deadlines and targets
  • Ability to use Excel, Word and Outlook, previous experience with Quantum favourable
  • Performance driven with the desire to succeed
  • Flexible and adaptable to work in a busy environment
  • To work a 37.5-hour week, Mon-Fri between 07:00 – 19:00, flexibility on work hours’ essential
  • Language skills desirable